Employees | Settings
Via Settings > Employees you determine how the employees module works: which weekly schedules, hour types and employee roles you use, what is on the performance sheet and which statuses your employees get. This page is only visible to administrators. Your changes are saved as soon as you leave the page. Do you want to apply them straight away? Then click Activate settings at the bottom right: Robaws saves them and reloads the page. How to work with employees is explained in Employees | General.
Master data
Card | Explanation |
|---|---|
Weekly schedule | Create your weekly schedules: how many hours are worked on which days. With the star you choose the default weekly schedule. Robaws fills it in when you clear the weekly schedule on an employee file, and uses it as working time in the project planning. |
Hour Type | Create your hour types, the types of presences and absences. With the switch on the card you switch on the use of hour types. Switched off by default. |
Deduction or allowance | Create the types of deductions and allowances that you register on the employee file. |
Employee roles | Create your employee roles: which time operations an employee is allowed to use. |
You do not find the mobility types and Loontypes for the mobility allowance here, but in Settings > General, at Master data > Others.
Overview
Here you determine what the views of the overview screen of your employees look like. What you change here applies to every user. In addition, every user can still create and set up their own overviews.
Setting | Explanation |
|---|---|
Quick filters | Choose which filters are ready by default in your overview. |
System view | Choose which columns you want in the table view, and in which order. |
Card info | Set the title, the subtitle and the fields of the card in the kanban and map views. A maximum of 8 fields in total. |
Tags | Set up labels that appear on a card as soon as an employee meets your condition. At most 10 per module. |
Card info and tags apply to the whole environment. You set the columns separately per overview.
Extra fields
Do you want to keep track of something about an employee for which there is no standard field? Then create extra fields.
These settings apply to the performance sheet, which you create with the Pdf action button in the overview of the employees.
Setting | Explanation |
|---|---|
Show mobility column on pdf | Show the amount of the mobility allowance per day. The kilometres are always on the performance sheet. Switched on by default. |
Show cost price column on pdf | Show the cost price of the hours worked per day. Switched off by default. |
Statuses
Setting | Explanation |
|---|---|
Default status | The status of a new employee. |
Below that, you create the list of statuses for your employees, for example 'Employed' and 'Left'. The kanban view is also based on these statuses. How statuses work is explained in Working with statuses.
Default documents
Create default documents here that you create from an employee file, for example work regulations. They appear on the file under the Default documents action button. You can still edit them there before you send them to the employee.
Email templates
Here you create the email templates with which you email your employees, with their text and the attachments that are included by default. You can also have an attachment signed digitally by the employee.
Updated on: 10/11/2026
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