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Applying a mobility allowance

An employee who travels for work is entitled to a mobility allowance.
In Robaws you can register this allowance per employee.

To apply a mobility allowance, you have to go through the following steps:

Register the kilometres travelled
Link these kilometres travelled to the correct employee with their mobility type
Call up the performance sheet of the employee to get an overview of the mobility allowance that has to be paid

You can use the mobility allowance both in Robaws and in Wappy.

The mobility allowance is an actual wage cost. If you want to pass this cost on to the customer, you will still have to add it to the work order as an 'item' line.

Settings

To use the mobility allowance in Robaws, you have to create the various mobility types with the accompanying rates.
You do this via settings > general > master data > mobility.
There are 3 types that we set by default (driver, driver without passengers, passenger). Be sure to check the rates of these types before you use them.

To register kilometres on a work order, this function has to be activated. You do this via settings > work orders > settings > 'show kilometers'.
As soon as this has been activated, you get an extra 'Kilometers' box on the work order in which you can register the kilometres travelled.

The function 'apply mobility' has to be activated on the employee file in order to use this. If an employee always has the same mobility type, you can also link this in advance on the employee file in the 'mobility' field.

Use in Robaws

In the work order you can register the kilometres in the 'kilometers' box that are needed for the kilometre allowance.
When you register, the following things are entered:

Employees: you fill in the employee for whom the kilometres apply
Kilometers: the kilometres are determined automatically on the basis of the address of your company and the address of the project
Mobility: the type of mobility that belongs to this employee -> you can set this permanently on the employee file

If you click 'Guess', these things are filled in automatically for all employees for whom hours have been registered on this work order, on the basis of the calculated number of kilometres on the project.

If you want to call up how many kilometres a particular employee has driven over a particular period, you can do this in 2 different ways:

**Analysis **in the work orders overview: at the bottom you see a 'kilometers' section where you can see the number of kilometres per employee.
Performance sheet: via the 'employees' module you can call up the PDF at the top with the achievements of the employees for a particular period. This PDF shows the number of kilometres travelled, linked to the cost price for those kilometres.

Use in Wappy

In Wappy it is possible to register the number of kilometres.
The kilometres registered from Wappy are shown in the 'kilometers' box on the work order.

Updated on: 08/09/2026

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