Acceptance flow in the Robaws App
By using the acceptance flow you make sure that a supply order or incoming invoice has to be approved by particular people first before further action can be taken.
When you set up an acceptance flow, you can define priorities. The priorities make sure that a second (and possibly also a third) person only receives the approval request once everyone in the priority before them has approved the document.
In the Robaws App it is also possible to add users manually to the acceptance flow, differing from the priorities that have been set in the settings.
Example:
Priority 1 | Priority 2 | Priority 3 |
|---|---|---|
Project leader: checks whether the materials are correct | Assignee for incoming invoices | Managing director: final approval |
Acceptance flow in the Robaws App
To manage the acceptance flow of the incoming invoices/supply orders in the Robaws App, you go through the following steps:
- Navigate to the 'approval requests' module in the Robaws App
- Open a document you want to view and approve
- You make a choice between 'reject', 'wait' and 'approve'
- You add a remark explaining why you make this choice
- If applicable, you can add an extra user to the acceptance flow via the 'Progress' tab
After you have handled 1 incoming invoice/supply order, the next outstanding approval request is shown straight away.
You can take the following actions to make working with the acceptance flow in the Robaws App more efficient:
Action | Result |
|---|---|
Click the arrow at the top left | Return to the overview. |
Swipe to the right | See the history of the acceptance flow. |
Click the 'skip' key at the top right | Navigate to the next document. |
Drag upwards | Consult more information relating to the document you are in. |
Updated on: 08/09/2026
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