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Suppliers | Settings

Via Settings > Suppliers you determine how the suppliers module works: which default values a new supplier gets, which statuses you use and with which e-mails you write to suppliers. This page is only visible to administrators. Your changes are saved as soon as you leave the page. Also take a look at the general settings: they have an impact on several modules, and therefore on your suppliers as well. How to work with suppliers is explained in Suppliers | General.

Overview

Here you determine what the views of the overview screen of your suppliers look like. What you change here applies to every user. In addition, every user can still create and set up their own overviews.

Setting	Explanation
Quick filters	Choose which filters are ready by default in your overview.
System view	Choose which columns you want in the table view, and in which order.
Card info	Set the title, the subtitle and the fields of the card in the kanban and map views. A maximum of 8 fields in total.
Tags	Set up labels that appear on a card as soon as a supplier meets your condition. At most 10 per module.

Card info and tags apply to the whole environment. You set the columns separately per overview.

Settings

Setting	Explanation
Default payment condition	The payment condition that every new supplier gets.
Default vat	The VAT tariff that every new supplier gets.
Default purchase vat tariff for 0%	The VAT tariff that Robaws uses for a line on a supply order, price request or incoming invoice without a VAT tariff, for example when calculating the totals and when sending to your accounting software. Choose your 0% tariff here.

Extra fields

As in all modules in Robaws, you can also create extra fields of your choice for a supplier.

Statuses

Create the statuses of your suppliers here and give every status a colour for the overview.

Setting	Explanation
Default status	The status that every new supplier gets.

Email templates

Create the email templates with which you send an e-mail from a supplier or from the overview of your suppliers here, with a fixed text and fixed attachments.

Settings in other modules

Setting	Where	Explanation
Construction partners and Type construction partner	Projects	Switch on construction partners and create the list of types, for example architect. Only then do you see the Type field on the supplier file. See How do I link a construction partner, such as an architect, to a project?
Acceptance flow	Incoming invoices and Supply orders	Create your acceptance flows. Only then do you choose on the supplier file which flow a supplier follows. See How does the acceptance flow for supply orders and incoming invoices work?
Legal forms	General	The list of legal forms for your customers and suppliers. See Creating and using titles and legal forms.

Updated on: 21/10/2026

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