Supply orders | General explanation

Navigate quickly to the section about:

• the overview screen of the supply orders
• types of supply orders
• analysis
• stock change in the overview

Overview screen

You can adjust the overview of the supply orders via the settings: which columns you want, in which order, which quick filters? In addition, every user can create their own overviews and personalise them.
Via the overview screen you can make bulk changes to several supply orders at once.
Supply orders can be deleted, archived or locked via the action buttons at the top, and can be exported to Excel.

Types of supply orders

In Robaws there are several types of supply orders.
For every type of supply order there are separate settings for the template and the PDF. You find these via settings > supply order > template or pdf.

Purchase supply order

This is the most used type of supply order; it is used to place an order with a supplier. This can be either a stock order or a project order. The way it works in full is explained separately. One of the options is a supply order on call-off.

Internal supply order

This type of supply order is used to indicate what has to be taken out of stock for the execution of a project.

Rental

Via rental you can consult an overview of all equipment that is rented out.

An ascending aeroplane is the symbol for the 'start of the rental' and a landing aeroplane for 'end of rental'. To create a rental order, choose the 'rental' option when you add the supply order. At 'start rental' and 'stop rental' you can fill in the dates for the beginning and the end of the rental period.

A rental order is NOT included in the recalculation.

Subcontracting

The supply order of the subcontractor type is intended to let your subcontractor know that you are entrusting a particular job to them. This way you can already set out price agreements here, and link the incoming invoice to this supply order on receipt.

A subcontractor supply order is included in the recalculation (purely for information).

Transport

The transport supply order is used to pass on an assignment for transport.
A number of specific fields are provided: loading and unloading address, loading and unloading date/time, loading and unloading contact, transport contact, transport type.

A transport supply order is NOT included in the recalculation.

Analysis

In the analysis tab you can view a visual representation of all the supply orders you have placed. You can have the time course of the chart shown per week, month or year. You change this by clicking the button at the top right above the chart.

We also divide the analysis of the supply orders into three different categories: items, suppliers and projects. The visual representation is always by means of a pie chart.

Items: overview of all ordered items.

Suppliers: overview of suppliers with which supply orders were placed.

Projects: overview in percentages of the supply orders per project.

Stock change in the overview

The 'stock change' overview column shows to what extent a supply order has already been received. Both the price of the items and the number of items received are taken into account.

Example: I place a supply order with 10x item A (unit price 20) and 5x item B (unit price 40).
If 5x item A has been received, this results in a percentage of 25%, because a value of 100 out of the total 400 has already been received.
If 2x item A and 2x item B have been received, this results in a percentage of 30%, because a value of 120 out of the total 400 has already been received.

Updated on: 04/09/2026