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Wappy | Registering the material used

On a work order in Wappy your employee registers the material they used. You do this via the third tab 'material'. There you click the + sign at the bottom right and choose how you want to search for the item:



Registering material is part of the Standard and Teams Wappy plans.


Registering material in Wappy


Searching the item library


  1. Click 'search'. You get to see the complete item library from Robaws.
  2. Scroll through the list or type a search term in the search bar at the top.
  3. Click the item to add it to the work order.
  4. In the window that opens, complete the extra information: installation, activity, post, description, Time & Materials, unit and quantity.
  5. Click the back arrow to go to the work order and add the item.


Choosing via the item groups


  1. Click 'choose'. You get an overview of all item groups from Robaws.
  2. Search the item groups for the right item.
  3. Click the item to add it to the work order.
  4. Complete the extra information: installation, activity, post, description, Time & Materials, unit and quantity.
  5. Click the back arrow to go to the work order and add the item.


Loading the Bill of Materials of a project


If a project is attached to the work order, you load all the materials that are on the quotation of that project in one go.


  1. Click 'Bill of Materials'. You get the list of all materials on the quotation of the project.
  2. Click the item to add it to the work order.
  3. Complete the extra information: installation, activity, post, description, Time & Materials, unit and quantity.
  4. Click the back arrow to go to the work order and add the item.


Scanning with the camera


In Robaws you assign a barcode or QR code to an item. Handy if you work with a warehouse where stock comes in and goes out.


  1. Click 'scanner'.
  2. Scan the barcode or QR code with the camera of your smartphone.
  3. Complete the extra information: installation, activity, post, description, Time & Materials, unit and quantity.
  4. Click the back arrow to go to the work order and add the item.


Your equipment and your installations can carry a code too, via the serial number field on their file. That is why Wappy looks for a scanned code with your equipment first and only afterwards with your items. If that piece of equipment is attached to an item, you get to see that item.


Do you work with a real Android scanner? Then you do not need this function: you simply scan with the device itself.


Adding an item via a description


The item does not have to exist in Robaws. You can also add a loose item with an ordinary description.


  1. Fill in the details. The description field is the most important one: it tells the customer on the work order which item is involved.
  2. Click the back arrow to go to the work order and add the item.


Adding several items at once or deleting something


You can add several items in one go: press and hold an item and then work with the check boxes. With the item groups and the Bill of Materials you can also do this across different groups.


With a selection of several items you confirm at the bottom. You then do not get a window in which to complete the extra information — click the item afterwards to add that information.


Registered the wrong material? Press and hold the material and choose what you want to delete.

Updated on: 08/09/2026

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