Translations
If you work with customers or suppliers who speak another language, you want your documents to go out in their language. That is why you store translations with your own texts in Robaws: with an item name, a default remark or your invoice conditions. As soon as you link a customer with a different language to a document, Robaws automatically uses the right translation.
Robaws supports four languages: Dutch, French, German and English. That applies both to the language of your environment and to the language of your documents.
What can you translate?
- the salesname and description of an item;
- remarks that appear on a document by default (invoice remark, work order remark and so on);
- the invoice conditions at the bottom of every invoice;
- the additional mention on the PDF for a VAT tariff;
- references to another document (for example to the quotation instalment or the progress claim on the invoice), through text with replacement codes;
- unit types, agreement types and other list values in the settings.
For example: you create a customer card with language 'French' and draw up a quotation. You simply search for the item 'zonnepaneel' in Dutch, but as soon as you add it, the French translation ends up in the description.
How it works
If a field can be translated, there is an action button with a globe next to it — both in the settings and in the modules. Behind it sits a window in which you enter a text per language.
- Fill in the correct language on the customer or supplier card.
- Click the globe next to the field and add a translation per language.
Where do I enter the translation?
Text | Where to translate |
|---|---|
Salesname of an item | in the item, field 'salesname' |
Invoice remark, work order remark and so on | settings > module > settings > field |
Invoice conditions | settings > invoices > invoice conditions |
Mention with a VAT tariff | settings > general > VAT tariff > click the tariff > additional mention on PDF |
Reference to a progress claim, quotation and so on | settings > module > settings > field. Copy the replacement codes across unchanged. |
Title of the customer | settings > general > title. Here you extend the list with titles in another language. So these are not translations of existing titles, but extra list values. |
Templates
At quotation level you can work with a template in which you prepare default texts and items. Watch out for two things:
- A default introduction or end text is not translated automatically. For that you create separate default texts.
- Items that are already in the template in Dutch are not retranslated when you link a customer with another language to it.
If you work with foreign-language customers a lot, create a separate template per language.
PDF template
The PDF itself always renders in the language of the customer, not in the language of your own interface. Robaws automatically translates a number of standard labels (such as 'Description', 'Quantity' or 'Total excl. VAT') when converting to PDF.
If you want something different on the PDF for one specific language, a different document title for instance, you do that in the PDF template. It opens in the language of your environment by default. Switch language at the top and Robaws creates a variant for that language within the same PDF template. So you do not have to create separate PDF templates per language — one template with a variant per language is enough.
Updated on: 09/09/2026
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