What is the difference between an order and a project?
That question comes up now and again. We can break a project and an order down as follows:

• A project is the file, or the peg, that collects various documents and shows a recalculation based on that data.
• An order can be part of a project, but it can also be created completely separately from a project. In the past an order was often used as an order confirmation, to draw up a pro forma invoice, to list the work carried out on the basis of work orders, and so on. With the addition of the signing documents online and pro forma invoices functions, using orders for these purposes has become rather superfluous.

Use

An order can now also be used for the maintenance of a particular installation. A few functions have been added to the order, which means that certain actions in an order are the same as actions in a project. Below is an overview:

Project and order

Files

Documents that are stored under the 'Files' tab can be consulted internally in an order and a project, and can be shared in Wappy.

Planning

Via the planning tab you can create a planning item directly from an order and from a project. From an order this will usually be linked to an installation, whereas from a project it is more likely to concern various assignments.

Overview of media from work orders

All media (photos, files, and so on) sent from Wappy to Robaws via a work order can be consulted in the linked order and/or project.
You call up this media by clicking the 'paperclip'.

• In an order: via the overview (next to the work orders)
• In a project: via the Insights tab (next to the work orders)

Order

In an order you find an 'Execution' tab. This tab shows all work orders and incoming invoices to which the order has been assigned.
All labour hours achieved and material consumed and invoiced are shown clearly in one place.

From the order you can then invoice the labour hours and material. If you click 'Make invoice', you can draw up an invoice based on a specific invoice strategy.

• Take all lines: lines from the order, the work order and the incoming invoice are copied across and shown on the invoice.
• Combine all lines and merge identical lines: items that were registered more than once in work orders and/or incoming invoices are added together and shown as 1 line on the invoice.
• Reduce each purchase invoice/work order to 1 line: all lines from an incoming invoice and/or work order are added together and shown per document as a total amount on the invoice.

Once you have drawn up an invoice, the status of the order and of the invoiced documents is automatically changed to 'Invoiced'.

Updated on: 04/09/2026