Order execution
The order execution is a collection point for work orders and incoming invoices. You find it via the 'Execution' tab on the order. From there you invoice all the lines of the linked work orders and incoming invoices in one go. Order execution is mainly used for managing and invoicing time & materials work.
Activating order execution
To use order execution, you activate the function via settings > orders > Use 'execution based invoicing'. As soon as this is switched on, an extra 'Execution' tab appears on every order.
Invoicing from a single order
To invoice from the order execution you go through the following steps:
- Link the work orders and incoming invoices to the order (by linking the order on the work order or incoming invoice). They then appear in the order execution.
- Set the lines you want to invoice to the status 'To be invoiced'.
- Click 'Make invoice'.
- Choose the invoice strategy and the diary for which you want to draw up the invoice.
Once the invoice has been created, the order and the invoiced documents get the status 'Invoiced'.
Invoicing several orders at once
Besides invoicing from a single order, you can also invoice several orders at once via the order execution, directly from the order overview. That way you charge the work actually carried out on several orders in one movement.
Setting the invoice strategy
You determine how invoicing is done via settings > orders, with three options:
Option | What it does |
|---|---|
Invoice order items (standard) | Invoicing is based on the order items. |
Invoice order execution | Invoicing is based on the order execution (the work actually carried out). |
Ask | When invoicing, you get to choose between 'Invoice order items' and 'Invoice order execution' yourself. |
Selecting and invoicing orders
In the order overview, select one or more orders and click the € action button to invoice:
- Do all the selected orders belong to the same customer? Then one invoice is created containing all the selected orders.
- Do the orders belong to several customers? Then you get a message and choose from a dropdown which customer you are invoicing. The orders of the other customers are not invoiced along with them; repeat the action for the next customer.
The check screen
Before the invoice is actually created, a check screen appears with all the lines to be invoiced from the selected order executions, merged together (items, working hours, work order items, incoming invoice items, and so on). Here you can:
- still adjust the line details;
- set a period ('from' and 'up to and including') so that only the execution lines within that period are invoiced.
Click 'Make invoice' to create the invoice(s).
Updated on: 04/09/2026
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