This article is also available in:

How does the Minox integration work?

Minox is one of the accounting software packages that Robaws has a direct integration with.
Thanks to the API integration between Robaws and Minox, these packages work together seamlessly.
You can prepare your entire bookkeeping from Robaws, so that it is taken over one to one in Minox.


The integration with Minox is included: you pay no additional cost for it.


The integration between Robaws and Minox supports a great deal, which makes using it very advantageous:



Activating the integration


You can activate the integration via settings > integrations > Minox.
You go through the following steps:


  1. Click on 'connect with Minox'
  2. On the Chift start page, choose the integration with Minox
  3. Click on 'Authorise'
  4. Enter your credentials to set up the integration
  5. After logging in, the option to choose a file appears.


Once you have completed these steps, the integration between Robaws and Minox is in place.


If you have several companies in Robaws, you can set up a separate integration for each company individually by clicking on 'default' in the top left of the setting.


What do I need to do before I start using it?


Once you have completed the steps above, the integration between Robaws and Minox is in place. That does not mean you can export incoming and sales invoices straight away.
Before you can use the integration, there are a few crucial steps left to complete:


  1. Importing GL accounts
  2. Linking VAT tariffs
  3. Linking journals


Importing GL accounts


As soon as you have activated the integration with Minox, the GL accounts from Minox are imported into Robaws automatically. This does not happen instantly, but is carried out during the first synchronisation between Robaws and Minox.
You can also choose to synchronise them manually. You do this via settings > general > GL account and the Import from accounting software action button at the top.


Once the GL accounts have been imported, you can link them at line level in your incoming and sales invoices. When you export to Minox, these GL accounts are sent along.
If you do not link a GL account at line level in the invoice, the default GL account from the Minox settings is used.


Importing/synchronising GL accounts


Linking VAT tariffs


To be able to export invoices to Minox, it is important that the VAT tariffs in Robaws are linked to the correct VAT tariffs in Minox.
That way we know which VAT tariff to book on.
It is also important that the VAT tariffs for sales invoices and incoming invoices are completely split. Is that not the case at the moment? Then you have to put this right in the settings.


You link a VAT tariff as follows:


  • Go to settings > general > VAT tariffs
  • Open the VAT tariff in Robaws that you want to link to a VAT tariff from Minox
  • Click on the pencil next to 'Minox'
  • Look up the correct VAT tariff from Minox and click on 'link'


Linking journals


In the Minox settings you can enter default journals for sales, purchase, labour costs, material and indirect costs. Do you not deviate from these journals? Then you can set them here.
If you want to link the Minox journals to the Robaws journals, you can link the Minox code to your journal in Robaws. You do this via settings > general > journals. This code overrules the code from the settings.


Posting financial entries in Minox


Financial entries work hand in hand with the lock periods
You can export the entries per lock period.
At the moment these entries cover the labour cost, material cost and indirect cost per project.


Exporting entries per period


Settings


Setting

Explanation

Default purchase and sales journal

Default journal that is fallen back on for the incoming or sales invoices. If you have several journals in Robaws, you can enter this code in the journal concerned in the settings.

Default purchase and sales GL account

Default GL account that is fallen back on for the incoming or sales invoices. You can assign a different GL account to a customer/supplier/item. You can also set a different GL account manually on the invoice line.

Default VAT tariff 0% purchase and sales

Here you can set a default VAT tariff of 0% for purchases or sales. Amongst other things, this is used to include financial discounts in the lines.

Sync payment statuses of incoming and sales invoices

Here you can set whether you want the payment status for incoming or sales invoices to be synchronised from Minox to Robaws.

Use cost centres for invoice, incoming invoice and financial entries

Using the projects as cost centres in Minox.

Default journal 'labour costs'

Default journal on which the 'labour costs' are booked in Minox.

GL account 'labour costs' debit and credit

Default GL account that is used to book 'labour costs' debit and credit.

Default journal 'material'

Default journal on which 'material' is booked in Minox.

GL account 'material' debit and credit

Default GL account that is used to book 'material' debit and credit.

Default journal 'indirect costs'

Default journal on which 'indirect costs' is booked in Minox

GL account 'indirect costs' debit and credit

Default GL account that is used to book 'indirect costs' debit and credit.

Updated on: 09/09/2026

Was this article helpful?

Share your feedback

Cancel

Thank you!