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How does the Visma E-accounting integration work?

Visma E-accounting is one of the accounting software packages that Robaws has a direct integration with.
Thanks to the API integration between Robaws and Visma E-accounting, these packages work together seamlessly.
You can prepare your entire bookkeeping from Robaws, so that it is taken over one to one in Visma E-accounting.

The integration between Robaws and Visma E-accounting supports a great deal, which makes using it very advantageous:

An integration with Visma E-accounting is chargeable: you pay an additional cost per integration you set up from Robaws. You can find the current prices on the Robaws pricing page.

Activating the integration

You can activate the integration via settings > integrations > Visma E-accounting.
You go through the following steps:

Click on 'connect with Visma E-accounting'
Choose the language of your Visma E-accounting and click on 'autorise'
Enter the Visma E-accounting credentials and click on 'log in'
After logging in, the option to choose a file appears

Once you have completed these steps, the integration between Robaws and Visma E-accounting is in place.

If you have several companies in Robaws, you can set up a separate integration for each company individually by clicking on 'default' in the top left of the settings. Each integration is charged separately.

What do I need to do before I start using it?

Once you have completed the steps above, the integration between Robaws and Visma E-accounting is in place. That does not mean you can export incoming and sales invoices straight away.
Before you can use the integration, there are a few crucial steps left to complete:

Importing GL accounts
Linking VAT tariffs
Linking journals

Importing GL accounts

As soon as you have activated the integration with Visma E-accounting, the GL accounts from Visma E-accounting are imported into Robaws automatically. This does not happen instantly, but is carried out during the first synchronisation between Robaws and Visma E-accounting.
You can also choose to synchronise them manually. You do this via settings > general > GL account and the Import from accounting software action button at the top.

Once the GL accounts have been imported, you can link them at line level in your incoming and sales invoices. When you export to Visma E-accounting, these GL accounts are sent along.
If you do not link a GL account at line level in the invoice, the default GL account from the Visma E-accounting settings is used.

Importing/synchronising GL accounts

Linking VAT tariffs

To be able to export invoices to Visma E-accounting, it is important that the VAT tariffs in Robaws are linked to the correct VAT tariffs in Visma E-accounting.
That way we know which VAT tariff to book on.
It is also important that the VAT tariffs for sales invoices and incoming invoices are completely split. Is that not the case at the moment? Then you have to put this right in the settings.

You link a VAT tariff as follows:

Go to settings > general > VAT tariffs
Open the VAT tariff in Robaws that you want to link to a VAT tariff from Visma E-accounting
Click on the pencil next to 'Visma E-accounting'
Look up the correct VAT tariff from Visma E-accounting and click on 'link'

Linking journals

In the Visma E-accounting settings you can enter default journals for sales, purchase, labour costs, material and indirect costs. Do you not deviate from these journals? Then you can set them here.
If you want to link the Visma E-accounting journals to the Robaws journals, you can link the Visma E-accounting code to your journal in Robaws. You do this via settings > general > journals. This code overrules the code from the settings.

Settings

Setting	Explanation
Default purchase and sales journal	Here you can set the default journal for incoming or sales invoices. If you have several journals in Robaws, you can enter this code in the journal concerned in the settings.
Default purchase and sales GL account	Default GL account that is fallen back on for the incoming or sales invoices. You can assign a different GL account to a customer/supplier/item. You can also set a different GL account manually on the invoice line.
Default VAT tariff 0% for purchase and sales	Here you can set a default VAT tariff of 0% for purchases or sales. Amongst other things, this is used to include financial discounts in the lines.
Sync payment statuses of incoming and sales invoices	Here you can set whether you want the payment status for incoming or sales invoices to be synchronised from Visma E-accounting to Robaws.
Create invoices as draft	If you activate this function, the invoices are created in Visma E-accounting as a draft.

Updated on: 09/09/2026

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