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How does the CodaBox integration work?

By using the Codabox integration, payments are read in automatically and linked to the correct sales invoice.
If your accountant already uses Codabox, you can use this service free of charge. Not sure whether you are already a customer? Try to activate the integration.

Codabox can only be used in 1 application. We also recommend following up payments from 1 platform, so that you keep an overview.

Use

With CodaBox you have 3 options, which you can switch on and off separately as you wish in the settings.

Synchronising incoming and/or outgoing payments

Via CodaBox you receive all payment information relating to a particular invoice. This is assigned to the correct invoice based on the structured statement and the amount. The payment is booked on the invoice in Robaws automatically and the status of the invoice is changed to "paid" (depending on your invoicing settings).

Overview of the payments

Codabox exports an overview of all incoming and outgoing payments to Robaws. You will find these payments in the overview of your invoices and incoming invoices, via the € sign at the top. You can use this overview to assign unassigned payments to the correct invoice manually.

Send to accountant

Your invoices can be sent to the accountant via CodaBox. If you currently export your invoices from Robaws in another way (a separate integration or UBL), it is best to switch this function off to avoid double bookings.

Please note: exporting invoices from Robaws to Codabox only works for the sales invoices. It does not work for incoming invoices.

Codabox cannot process payments from Robaws. You can, however, generate a payment file or link another tool.

Activating the integration

Go to Settings > Integrations > Codabox. To activate CodaBox, you need a token.

Click on 'request token'
Your VAT number is filled in automatically -> confirm that you are requesting a token for this VAT number
If your company is known at CodaBox, CodaBox sends an automatic email to the mailbox of the managing director. That email contains the token.
You have to enter the token in that email in Robaws via the "activate token" button
Click on 'activate settings'

Do you have several companies in your Robaws environment? Then you can switch between the companies via the 'default' button in the top left. Choose another company and follow the steps again to activate the integration.

Example letter - token request

Not a CodaBox customer?

If you are not a Codabox customer yet, you can ask your accountant about it. Alternatively, you can send an email to info@codabox.com for the attention of Peter Verhaegen with the title “Rechtstreeks klant worden bij codabox als fidu-entreprise”. Peter then contacts you and the contract is arranged with Codabox. After 4 to 6 weeks (the lead time at the bank), the first coda files are available.

Updated on: 09/09/2026

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