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Exporting Intrastat data to Exact Online

In the integration with Exact Online it is possible to export Intrastat data from Robaws to Exact Online as well. This happens automatically for incoming invoices from intra-EU suppliers (a supplier in a different EU country from your own company).


Intrastat is the system the European Union uses to collect statistics on trade in goods between the member states.
If your business exceeds a certain threshold, you have to report a number of details to the national authority periodically. You do this via Exact Online, and the data can be sent along from Robaws.


Settings in Robaws


To be able to export the Intrastat data, you have to activate the 'Intrastat' setting. You will find this setting via settings > incoming invoices > settings. As soon as you activate this setting, a few other fields appear that you need to set.


Field

Explanation

Default region

This is the region that is sent along by default

Transaction A

The default transaction code A

Transaction B

The default transaction code B

Goods code extra field

This is the reference to the extra field on items in which the goods code (CN code) is filled in


It is important that you create an extra field via the item settings in which you can fill in the goods code. This is also the field that is linked in the 'Goods code extra field' settingMake sure that both your own company and the supplier have a country code


In addition to the settings above, it is important that the following fields on the item record are always filled in:


  • Weight (kg): the weight per unit of the item
  • Goods code: this code is filled in in the extra field created for it (see the settings above)



Exporting to Exact Online


When the incoming invoice is exported to Exact Online and the supplier is an intra-EU supplier, the following data is sent along per invoice line (with an item):


  1. Region (from the settings)
  2. Country of the supplier (from the supplier's address)
  3. Transaction code A and B (from the settings)
  4. Statistical weight (calculated on the basis of the item weight)
  5. Goods code (from the item's extra field)
  6. Statistical quantity (the quantity on the invoice line)
  7. Statistical value (the total amount excl. VAT of the invoice line)


When exporting, Robaws runs a validation and checks whether all the required data is present.
If data is missing, an error message is given.

Updated on: 09/09/2026

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