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Setting up the G-account

A G-account is a blocked bank account with which you can only pay payroll taxes and/or VAT. A G-account number always contains the digits 099 in the 3 positions directly after the 4-letter bank code. Robaws calculates per invoice which part has to go to the G-account and states that on the invoice.

The Netherlands only. The G-account is a Dutch scheme (Belastingdienst). The function is only available in Robaws if 'NL features enabled' is switched on via settings > general. If that is switched off, you do not see the G-account anywhere in your environment.

Activating the G-account

You activate the G-account at company level:

Go to settings > invoices.
Scroll to the card 'G-account default settings'.
Switch on 'Activate G-account'.

In the same card you set the default values that every new invoice is given. The fields appear as soon as you tick 'Active':

Field	Explanation
Active	Does a G-account have to be used by default when a new invoice is created?
Strategy	Percent or Labour amount. By default this is set to Percent.
Payroll costs %	Which part of the invoice consists of payroll costs? This field only appears with the Percent strategy.
G-account %	Which percentage of the payroll cost component has to be paid into the G-account?

You can also set the G-account settings per customer, on the customer file > Financial tab. Those values are then applied to the invoices of that customer.

Standard message on the invoice

You can set a standard message that is stated on every invoice with a G-account:

Go to settings > invoices.
In the card 'Settings', scroll to the field 'G-account remark'.
Type your text. Via the language icon next to the field you fill in a translation per language.

You can use these replacement codes in the text:

Code	What it shows
${gAccountAmount}	The amount that has to be paid into the G-account
${totalWithoutGAccountAmount}	The invoice amount less the amount for the G-account — in other words the amount that has to be paid into the current account
${labourAmount}	The labour amount, based on the chosen strategy

The labour amount is calculated differently for each strategy:

Strategy: Percent	Strategy: Labour amount
total VAT incl. x Payroll costs %	quantity of hours x price per hour

If the G-account is not active on an invoice, the replacement codes show 0 or the full total — they do not disappear from the text. So use the standard message in a text block that you only put on G-account invoices, or check your PDF.

The G-account on an invoice

As soon as the G-account has been activated, an extra G-account frame appears on every invoice:

Active: does a G-account have to be used for this invoice?
Strategy: Percent or Labour amount.

At the bottom of the frame you see the calculated 'G-account total'.

Percent

Payroll costs %: which part of the invoice consists of payroll costs?
G-account %: which percentage of the payroll cost component has to be paid into the G-account?

The G-account frame with the Percent strategy

Labour amount

You can also state the labour amount in hours instead of as a percentage. The field 'Labour amount' then calculates: quantity of hours x price per hour.

If you create the invoice from one or more work orders, Robaws already fills in those two fields for you:

Quantity of hours: the sum of the invoiceable hours of the work orders.
Price per hour: the average of the sales prices of the hour lines.

You can always overwrite those values on the invoice.

The G-account frame with the Labour amount strategy

Example calculation

An invoice of € 1,500 incl. VAT, with a payroll cost component of 60% and a G-account percentage of 30%:

Step	Calculation	Result
Payroll cost component	€ 1,500 x 60%	€ 900
G-account amount	€ 900 x 30%	€ 270
To be paid into the current account	€ 1,500 - € 270	€ 1,230

So the G-account percentage works on the payroll cost component, not on the full invoice total.

Updated on: 08/09/2026

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