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Importing employees

Make sure you also read the general information about data import in Robaws.

Employees

Column title	Field in Robaws
FIRSTNAME	First name
LASTNAME	Name
TEL	Telephone
GSM	Gsm
EMAIL	Email
EMERGENCYCALL	Emergencycalls
BIRTHDATE	Birthdate
INSZ	INSZ (national register number, Belgium only)
BANKACCOUNT	Bankaccount
FUNCTION	Function
EMPLOYEESINCE	Employed since
EMPLOYEEGONE	Left employment
DIMONA	Dimona number (Belgium only)
STREET	Street
ZIPCODE	Zipcode
CITY	City
COUNTRY	Country
STATUS	Status
CIVILSTATE	Civil state (see overview below)
TYPE	Engagement type (see overview below)
EMPLOYEESTATUTE	Employee statute (see overview below)
ID	Id from the database, is used for the update. You can find it in the Excel export
COSTPERHOUR	Labour cost
PASSPORT_EXPIRE_DATE	Passnumber due date
NATIONALITY	Nationality
DEPENDENT_CHILDREN	Dependants - only enter a number
DETACHMENT	Secondment - enter Yes or No
EMPLOYEE_ROLE	Employee role
COMPETENCE	Competence
DIMONA_EXPIRE_DATE	Dimona due date
HOME_WORK_DISTANCE	Home/work commute distance
APPLY_DEFAULT_MOBILITY	Apply mobility - enter Yes or No
MOBILITY	Mobility
APPLY_HOME_WORK_MOBILITY	Apply home/work commuting - enter Yes or No
HOME_WORK_MOBILITY	Home/work mobility
TIME_OPERATION_DEFAULT	Default time operation - enter an existing item number
STOCK_LOCATION	Stock location

Possible values for civil state

Possible values for engagement type

Possible values for employee statute

For employees, the update can be carried out on the basis of:

The most accurate way to update an existing employee, because the id is always unique. You find the id in the export of the employees.

So in the UPDATE_BY column you fill in ID and not the value of the field, which you fill in in the column concerned.

Updated on: 09/09/2026

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