Using and processing a foreign currency
Currency refers to the monetary unit used for transactions in a particular country.
The standard monetary unit we use in Robaws is the 'euro' (€). Deviations from this can be recorded on the customer or supplier file. In that case the amounts on the PDF of purchase or sales documents are converted to the monetary unit set on the customer or supplier.
In the incoming and sales invoices you can also always change the currency manually.
Use
Sales invoices
To use a foreign currency on sales invoices, proceed as follows:
- You add the foreign currency on the customer file or directly on the sales invoice itself.
- You create the invoice in Robaws in €.
- You take a PDF of the invoice. On the PDF the amount is converted to the foreign currency using the exchange rate.
Incoming invoices
To process a foreign currency on incoming invoices, proceed as follows:
- You add the foreign currency to the supplier file or directly on the incoming invoice itself.
- You add all the lines with the amounts in the foreign currency.
- Using the exchange rate that has been set, the amount is converted into € in order to calculate the amount to be paid.
Link with your accounting software
**Exact Online **
When you send an incoming invoice with a different currency to Exact Online, there are a few settings in Exact Online that you have to set correctly first in order to process this properly.
In the settings of your journal, 'currency' and 'exchange rate' have to be activated.
The currency has to be registered in Exact Online via accounting > analysis and results > currency > exchange rates.
**Billit **
Billit supports the use of foreign currencies. Sales and/or incoming invoices created in a foreign currency in Robaws are also processed in that currency in Billit.
**Yuki/Snelstart/Octopus/Horus/Minox **
At the moment these integrations do not offer sufficient support for foreign currencies. All invoices are always processed in euro (€).
Creating a currency
Via settings > general > master data > financial > currency you can add one or more monetary units.
Setting | Explanation |
|---|---|
Code | Monetary unit |
Exchange rate | Exchange rate of the monetary unit. The exchange rate is not updated automatically, but always has to be brought up to date. |
If the ECB publishes an exchange rate for the monetary unit concerned, you can choose to have the exchange rate updated automatically. | |
You make the settings for this in the 'Automatically update exchange rates (daily)' panel. |
Setting | Explanation |
|---|---|
Enabled | The exchange rate is updated daily. |
Last automatic exchange rate change | Display of the date and time at which the exchange rate was updated. |
Updated on: 09/09/2026
Thank you!