How does the Peppol integration work?

Peppol is a way of sending and receiving invoices electronically. From 1 January 2026 it is a legal obligation in Belgium to send invoices between VAT liable parties via e-invoicing/Peppol. Robaws is a recognised Access Point for both outgoing and incoming invoices.

Activating Peppol to send sales invoices

To get started with Peppol, you have to register your company once through the Robaws Access Point. This involves a few simple steps that take barely a couple of minutes. At the moment this is possible in Robaws for all companies with a BE or NL VAT number.

for sales invoices

1. Go to settings > general > company and open the company you want to register. (Do you have several 'companies' with different VAT numbers? Then activate Peppol for each company separately.)
2. Make sure your Vat Nr is definitely filled in and starts with BE or NL
3. In the 'Peppol' box, click the 'activate' button.
4. In the dialogue window, fill in all the information needed to complete the registration.
5. Click 'send request'.

As soon as we approve the registration, 'Company has been verified for Peppol' appears in green. From that moment on you are registered to send sales invoices via Peppol.

In Robaws you can also receive sales invoices via self-billing.

Activating Peppol to receive incoming invoices

This is only possible after Peppol has been activated for sales invoices.

1. Go to settings > general > company and open the company you want to register. (Do you have several 'companies' with different VAT numbers? Then activate Peppol for each company separately.)
2. In the 'Peppol' box, click the 'activate Peppol inbox' button
3. An automatic check is carried out to see whether this company is not registered with another Access Point. It is not possible to have incoming invoices arrive in several software packages via Peppol. If you are currently connected through another party (e.g. your accounting software) to receive incoming invoices via Peppol, you will first have to deregister there before you can connect with Robaws

Once the check is positive, 'Receiving active' appears in green. Here you also find the IDs by which you can be found in Peppol. From that moment on, the incoming invoices that are sent to your company via Peppol will arrive in Robaws automatically.

Sending invoices with Peppol

After activation you can send sales invoices via Peppol from Robaws.

Receiving incoming invoices via Peppol

After activation you can receive your incoming invoices via Peppol in Robaws.

Updated on: 08/09/2026