Cash register module
The cash register module allows organisations to process cash, Bancontact and credit card transactions in a simple way as well.
The module can be used on its own, but its greatest added value lies in the integration with Exact Online.
Settings
To use the cash register module, the following items have to be activated:
- User role: the module 'cash register' has to be activated on the user role.
- The setting 'Activate POS features' has to be activated. You do this via settings > cash register > settings.
As soon as you have activated the settings above, a 'cash register' module is added in the left-hand column. In addition, you get a 'cash bookings' window on the order and the invoice.
Creating a cash register
To use the cash register features, you have to create a cash register. You do this via settings > general > cash register or settings > cash register > master data > cash register.
When you create a cash register, you are first asked for the company for which you want to create this cash register. This is important because you can only book cash bookings for a cash register whose company is the same as the company of your invoice or order.
The fields below are also relevant.
Setting | Explanation |
|---|---|
Name | The name of the cash register |
Journal | The journal on which the cash payments are booked. This is important for the integration with Exact Online. |
Miscellaneous journal | The journal on which the Bancontact and credit card payments are booked. This is important for the integration with Exact Online. |
Opening balance | The opening balance of the cash register. If the opening balance does not match the closing balance of the cash journal in Exact Online, sending will fail. |
You configure the settings for the GL accounts on which the bookings have to be made via settings > integrations > Exact Online.
The following GL accounts are used:
- Cash transactions: are booked on 'GL account customers'
- Bancontact and credit card transactions: are booked on 'GL account customers' with a counter-entry on 'payment service GL account'
- Payment differences: are booked on the GL accounts for positive and negative payment differences
Registering cash bookings
There are 5 types of cash bookings that can be registered:
- Internal transfer
- Cash difference
- Cash
- Bancontact
- Credit card
The internal transfer and cash difference are booked via the overview of the cash register module.
Cash, Bancontact and credit card bookings are made on the order or the invoice.
There you have a 'cash bookings' window. In this window you can click 'Add' to register a cash booking. The amount of the order or invoice is automatically taken into account to register the payment.
When a cash payment is registered, rounding to 5 cents is taken into account. The amount is always rounded and the difference is registered as a cash difference.
Closing the cash register
In the overview of the cash register module you can close the cash register for a specific day. To do this, you click the action button Close cash register (key).
The following actions can be carried out on the cash register closing:
- Send to accountant: you pass the closing on to Exact Online
- PDF: you take a Z-report of the cash register closing
From the overview of the cash register module it is also possible to consult a history of cash register closings (action button Cash register closings) or to generate a pro forma Z-report (via the pdf action button).
Exact Online integration
As mentioned above, using the cash register features is very useful in combination with the integration with Exact Online.
After creating a cash register closing, you can send it to Exact Online.
After sending it from Robaws to Exact Online, you can find it in Exact via accounting > bank & cash > cash bookings > overview.
There you can find the bookings to be processed and the processed bookings.
You can click through on these bookings to see more details.
Updated on: 08/09/2026
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