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# Stock changes | Settings

Via **Settings > Stock changes** you determine how the stock changes module works: which statuses you use, whether Robaws creates a work order after booking and whether your stock is adjusted automatically for an order, a work order or an invoice. This page is only visible to administrators. Your changes are saved as soon as you leave the page. Do you want to apply them straight away? Then click **Activate settings** at the bottom right: Robaws saves them and reloads the page. How to work with stock changes is explained in [Stock changes | General](https://support.robaws.com/en/article/stock-management-and-stock-change-general-explanation-aoxdaq/).

| You do not create your stock locations here, but in the items module. See [Creating a stock location](https://support.robaws.com/en/article/creating-a-stock-location-uc9d9b/) How Robaws values your stock, you set in the [item settings](https://support.robaws.com/en/article/items-settings-179qr0r/#2-settings).

## Overview

Here you determine what the views of the **overview screen** of your stock changes look like. What you change here applies to every user. In addition, every user can still create and set up their [own overviews](https://support.robaws.com/en/article/using-overview-screens-10zscoo/).

| Setting | Explanation |
| ---- |
| Quick filters | Choose which [filters](https://support.robaws.com/en/article/using-filters-in-the-overview-screen-jhinln/) are ready by default in your overview. |
| System view | Choose which columns you want in the **table view**, and in which order. |
| Card info | Set the title, the subtitle and the fields of the card in the [kanban view](https://support.robaws.com/en/article/views-in-the-overview-screen-au7o3/). A maximum of 8 fields in total. |
| Tags | Set up labels that appear on a card as soon as a stock change meets your condition. At most 10 per module. |

Card info and tags apply to the whole environment. You set the columns separately per overview.

## Settings

Here you [change the number](https://support.robaws.com/en/article/changing-a-document-number-zlc0jx/) of the next stock change via **Change next number**.

## Extra fields

Do you want to keep track of something on a stock change for which there is no standard field? Then create [extra fields](https://support.robaws.com/en/article/working-with-extra-fields-1vwszk1/). They appear on every stock change.

## Create work order after booking

If you switch on one of these options, Robaws creates a [work order](https://support.robaws.com/en/article/work-orders-general-1q3073x/) with the same lines after a stock change has been booked. That way you can charge for the material. Robaws creates a work order per project, and a separate work order for the lines without a project, for the customer in **to Customer**.

| Setting | Explanation |
| ---- |
| In/Uit | For a stock change without a supply order and without a work order, where the material only comes in or only leaves your stock. |
| Received Order | For a stock change with a supply order: when you receive a delivery from your supplier, or when material from an internal supply order leaves your stock. |

## Stock changes: Automatically applied

With these options Robaws creates a stock change itself and books it straight away. You cannot make exceptions to this: if you switch on an option, it applies to every order, every work order or every invoice. So think carefully about whether it suits your way of working, and make sure the same material does not also leave your stock in another way, for example with an internal supply order. Switching on more than one option is possible, but rarely necessary.

| Setting | When | What leaves your stock |
| ---- |
| Order → Invoice | When you invoice an [order](https://support.robaws.com/en/article/order-vrftnu/). This only works if an **Invoice status** has been filled in in the [order settings](https://support.robaws.com/en/article/orders-settings-1athamw/). | The order lines. If you created the order from a calculated quotation, those are the lines of the superstructure: the substructure does not leave your stock. |
| Wappy → Work order | When a work order from [Wappy](https://support.robaws.com/en/article/wappy-bmkzk0/) comes into Robaws. | The lines of the work order. You can no longer check the quantities before they leave your stock. |
| Work order → Invoice | When you invoice a work order. | All lines of the work order, even if you only invoice part of the work order. That applies to every work order, not only to work orders in **Time & Materials**. |
| Invoice → Send to accountant | When you [send an invoice to your accountant](https://support.robaws.com/en/article/sending-your-incoming-and-sales-invoices-to-the-accountant-1nskj7t/). Not for a credit note. | The invoice lines. For an invoice of a calculated quotation, those are the lines of the superstructure. So this option is mainly suitable if you work with simple quotations or with orders. |

For a work order, the material leaves the stock location of the responsible employee. If they do not have a stock location, or if it concerns an order or an invoice, Robaws uses your first stock location in alphabetical order. You cannot choose it. Posts never leave your stock automatically.

## Statuses

At the top you set three statuses:

| Setting | Explanation |
| ---- |
| Default status | The status of a new stock change. |
| Book status | The status a stock change gets as soon as you book it. |
| Supply order complete status | The status a **supply order** gets as soon as a booked stock change makes it fully received. |

Below that you create the list of statuses for your stock changes. How statuses work is explained in [Working with statuses](https://support.robaws.com/en/article/working-with-statuses-q7rtmv/).