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# Setting up the G-account

A G-account is a blocked bank account with which you can only pay payroll taxes and/or VAT. A G-account number always contains the digits 099 in the 3 positions directly after the 4-letter bank code. Robaws calculates per invoice which part has to go to the G-account and states that on the invoice.

||| **The Netherlands only.** The G-account is a Dutch scheme (Belastingdienst). The function is only available in Robaws if **'NL features enabled'** is switched on via **settings > general**. If that is switched off, you do not see the G-account anywhere in your environment.

## Activating the G-account

You activate the G-account at company level:

1. Go to **settings > invoices**.
2. Scroll to the card **'G-account default settings'**.
3. Switch on **'Activate G-account'**.

In the same card you set the default values that every new invoice is given. The fields appear as soon as you tick **'Active'**:

| Field | Explanation |
| ---- |
| Active | Does a G-account have to be used by default when a new invoice is created? |
| Strategy | Percent or Labour amount. By default this is set to **Percent**. |
| Payroll costs % | Which part of the invoice consists of payroll costs? This field only appears with the Percent strategy. |
| G-account % | Which percentage of the **payroll cost component** has to be paid into the G-account? |

|| You can also set the G-account settings per customer, on the **customer file > Financial tab**. Those values are then applied to the invoices of that customer.

## Standard message on the invoice

You can set a standard message that is stated on every invoice with a G-account:

1. Go to **settings > invoices**.
2. In the card **'Settings'**, scroll to the field **'G-account remark'**.
3. Type your text. Via the language icon next to the field you fill in a translation per language.

You can use these replacement codes in the text:

| Code | What it shows |
| ---- |
| ${gAccountAmount} | The amount that has to be paid into the G-account |
| ${totalWithoutGAccountAmount} | The invoice amount less the amount for the G-account — in other words the amount that has to be paid into the current account |
| ${labourAmount} | The labour amount, based on the chosen strategy |

The labour amount is calculated differently for each strategy:

| Strategy: Percent | Strategy: Labour amount |
| ---- |
| total VAT incl. **x** Payroll costs % | quantity of hours **x** price per hour |

||| If the G-account is not active on an invoice, the replacement codes show 0 or the full total — they do not disappear from the text. So use the standard message in a text block that you only put on G-account invoices, or check your PDF.

## The G-account on an invoice

As soon as the G-account has been activated, an extra **G-account** frame appears on every invoice:

* **Active**: does a G-account have to be used for this invoice?
* **Strategy**: Percent or Labour amount.

At the bottom of the frame you see the calculated **'G-account total'**.

### Percent

* **Payroll costs %**: which part of the invoice consists of payroll costs?
* **G-account %**: which percentage of the payroll cost component has to be paid into the G-account?

![The G-account frame with the Percent strategy](https://storage.crisp.chat/users/helpdesk/website/eadf6dec760ec000/schermafbeelding-2024-03-28-om_1cmyzv0.png)

### Labour amount

You can also state the labour amount in hours instead of as a percentage. The field **'Labour amount'** then calculates: **quantity of hours x price per hour**.

If you create the invoice from one or more work orders, Robaws already fills in those two fields for you:

* **Quantity of hours**: the sum of the invoiceable hours of the work orders.
* **Price per hour**: the average of the sales prices of the hour lines.

You can always overwrite those values on the invoice.

![The G-account frame with the Labour amount strategy](https://storage.crisp.chat/users/helpdesk/website/eadf6dec760ec000/schermafbeelding-2024-03-28-om_qamrfc.png)

## Example calculation

An invoice of € 1,500 incl. VAT, with a payroll cost component of 60% and a G-account percentage of 30%:

| Step | Calculation | Result |
| ---- |
| Payroll cost component | € 1,500 x 60% | € 900 |
| G-account amount | € 900 x 30% | € 270 |
| To be paid into the current account | € 1,500 - € 270 | € 1,230 |

So the G-account percentage works on the payroll cost component, not on the full invoice total.