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# Peppol mapping

When you [send a sales invoice through Peppol](https://support.robaws.com/en/article/sending-a-sales-invoice-via-peppol-16t1hgi/), Robaws converts that invoice into a **Peppol BIS 3 UBL** file. This article shows, per UBL field (BT number), which data from Robaws is used. Useful when your customer or accountant asks where a particular piece of data on the e-invoice comes from. Is the [link with Peppol](https://support.robaws.com/en/article/how-does-the-peppol-integration-work-hf1xak/) not active yet? Then activate it first.

## Where the data comes from

The data in the UBL comes from three sources:

* **Your company file in Robaws** — name, address, general telephone number, general email address, VAT number, KvK/CBE number and the Peppol bank account. You manage this data yourself.
* **The registered Peppol identification** — the Peppol address (participant ID) by which your company is known on the network. This is set when Peppol is activated, after a mandatory KYC check by our back office. Would you like to change that registration? Get in touch via billing@robaws.com.
* **The invoice and the customer file** — all document data and the data of your customer.

||| Your company must have the status 'verified for Peppol' before you can send. If the company is not verified, the invoice is not sent.

## General invoice data

| UBL element (BT) | Data in Robaws |
| ---- |
| ID (BT-1) | Invoice number |
| IssueDate (BT-2) | Invoice date |
| TaxPointDate (BT-7) | Invoice date |
| DueDate (BT-9) | Due date |
| DocumentCurrencyCode (BT-5) | Currency code of the invoice, for example EUR |
| TaxCurrencyCode (BT-6) | The default currency of your environment. This field is only sent along if the invoice currency differs from the default currency. |
| InvoiceTypeCode (BT-3) | 380 for an invoice, 381 for a credit note |
| CustomizationID (BT-24) | urn:cen.eu:en16931:2017#compliant#urn:fdc:peppol.eu:2017:poacc:billing:3.0 |
| ProfileID (BT-23) | urn:fdc:peppol.eu:2017:poacc:billing:01:1.0 |
| InvoicePeriod (BG-14) | Invoice period, if you use it |

## Your own data as the sender

| UBL element (BT) | Data in Robaws |
| ---- |
| AccountingSupplierParty/Party/PartyName/Name (BT-28) | Name of the company on the company file |
| AccountingSupplierParty/Party/PartyLegalEntity/RegistrationName (BT-27) | Same as BT-28 |
| AccountingSupplierParty/Party/PartyIdentification/ID (BT-29) and PartyLegalEntity/CompanyID (BT-30) | The primary identification of your company — see 'Which identification is used' below |
| AccountingSupplierParty/Party/PartyTaxScheme/CompanyID (BT-31) | VAT number of your company |
| AccountingSupplierParty/Party/EndpointID (BT-34) | The registered Peppol address of your company |
| AccountingSupplierParty/Party/PostalAddress/StreetName (BT-35) | Street and house number from the company file |
| AccountingSupplierParty/Party/PostalAddress/PostalZone (BT-38) | Postcode from the company file |
| AccountingSupplierParty/Party/PostalAddress/CityName (BT-37) | Municipality from the company file |
| AccountingSupplierParty/Party/PostalAddress/Country/IdentificationCode (BT-40) | ISO alpha2 country code from the company file |
| AccountingSupplierParty/Party/Contact/Name (BT-41) | Same as BT-28 |
| AccountingSupplierParty/Party/Contact/Telephone (BT-42) | General telephone number from the company file |
| AccountingSupplierParty/Party/Contact/ElectronicMail (BT-43) | General email address from the company file |

### Which identification is used (BT-29, BT-30)?

Robaws selects the identification in this order:

1. Is a **GLN** filled in? Then that is used, with schemeID **0088**.
2. If not, it depends on the country of your VAT number:

| Country | Number | schemeID |
| ---- |
| Netherlands | KvK number | 0106 |
| Belgium | CBE number (or the VAT number if the CBE number is empty) | 0208 |

## Data of your customer

| UBL element (BT) | Data in Robaws |
| ---- |
| AccountingCustomerParty/Party/PartyName/Name (BT-45) | Name of the customer: Title + Name + Legal form |
| AccountingCustomerParty/Party/PostalAddress/StreetName (BT-50) | The 'Street' field of the customer's address |
| AccountingCustomerParty/Party/PostalAddress/PostalZone (BT-53) | Postcode of the customer's address |
| AccountingCustomerParty/Party/PostalAddress/CityName (BT-52) | Municipality or city of the customer's address |
| AccountingCustomerParty/Party/PostalAddress/Country/IdentificationCode (BT-55) | ISO alpha2 country code of the customer's address |
| AccountingCustomerParty/Party/Contact/ElectronicMail (BT-58) | The invoicing email address of the customer |

||| **Dutch customers:** if your customer has a Dutch VAT number, the **KvK number** must be filled in on the customer file. Without a KvK number the invoice is not sent.

## Payment data and references

| UBL element (BT) | Data in Robaws |
| ---- |
| PaymentMeans/PayeeFinancialAccount/ID (BG-17, BT-82) | The IBAN of the **Peppol bank account** on your company file |
| PaymentMeans/PayeeFinancialAccount/FinancialInstitutionBranch/ID (BT-86) | The BIC of the Peppol bank account (optional) |
| PaymentTerms (BT-20) | The [payment condition](https://support.robaws.com/en/article/ublpeppol-sending-the-payment-condition-1ekzs4h/) of the invoice |
| BuyerReference (BT-10) | Customer reference of the invoice |
| OrderReference/ID (BT-13) | The PO number of the invoice. If that is empty, the customer reference. If both are empty, 'NA' is sent. |

||| If the IBAN of the **Peppol bank account** is not filled in on your company file, the invoice cannot be sent through Peppol. Robaws blocks sending with an error message. So fill in this field before you start sending.

## Any questions?

Do you come across a difference between what you see in Robaws and what appears on the e-invoice? Then get in touch with support@robaws.com. Is it about your Peppol registration itself (name, KYC data or the Peppol address)? Then email billing@robaws.com.